Fairsig

Email signature examples

32 sample email signatures for different jobs and styles. Each preview below is the real HTML our generator produces, so what you see is what lands in your recipient's inbox. Click Use this signature to open it in the generator with the layout and colors already set, then replace the placeholder details with yours.

All names, phone numbers, addresses and logos on this page are fictional. The phone numbers use ranges reserved for fiction, and the web addresses end in .example, a domain that can never be registered.

What the good examples have in common

  • One clear hierarchy. Name first, then role and company, then how to reach you. Readers scan a signature in a second or two.
  • Only the contact details people use. An engineer skips the phone number; a realtor puts the mobile first. Choose for your reader, not for completeness.
  • One accent color. Usually the brand color, used for the name or a divider, never for everything.
  • Small images, if any. A photo or a logo, rarely both, linked by URL and sized for the layout.
  • Text that works without images. Many mail apps block images until the reader allows them, so every example still makes sense as text.

Business and sales

Signatures for people whose emails start conversations with clients and partners.

Sales manager with photo

A friendly photo puts a face to a cold email, and the direct line sits first in the contact list because prospects who are ready to buy tend to call.

Use this signatureClassic template

CEO with company logo

Executives rarely need a photo: the logo carries the brand, and the contact band keeps a long address readable. No social links, because a CEO's inbox is not a marketing channel.

Use this signatureCorporate template

Management consultant

A large name and a firm rule underneath read as confident without decoration. The logo sits to the side so the name stays the first thing you see.

Use this signatureBold template

Technical recruiter

Candidates want to know who you are and that the job is real: a photo, the department and a direct link to the careers page do both.

Use this signatureClassic template

Accountant (CPA)

The credential goes after the name, where clients look for it. The short disclaimer sets expectations about informal advice without a wall of boilerplate.

Use this signatureClassic template

Civil engineer (P.E.)

Licensed engineers usually show the P.E. after the name. The office address matters for site meetings, and the logo identifies the firm on drawings and RFIs.

Use this signatureCorporate template

Creative and tech

Lighter layouts where a portfolio, a GitHub profile or a channel says more than a job title.

Product designer with pronouns

The website doubles as a portfolio link, and the pronouns sit quietly next to the name. Two color icons are enough: more would compete with the work itself.

Use this signatureModern template

Software engineer, minimal

Engineers mostly email other engineers: no phone number, no address, just the team and the two profiles people actually look up. Gray icons keep it calm.

Use this signatureMinimal template

Freelance copywriter

Freelancers don't need a company line: the role says what you do and the website shows samples. The compact layout fits under a short pitch without dominating it.

Use this signatureCompact template

Photographer with a wordmark

For visual work the wordmark is the brand. Instagram and YouTube icons point to the portfolio people actually browse; the website handles bookings.

Use this signatureCentered template

Content creator

Brands that email a creator want the channels and a business address. The partnerships address keeps sponsorship mail out of the personal inbox.

Use this signatureModern template

Startup founder

Founders send a lot of short emails to investors and early customers. A text-first signature with two gray icons looks deliberate rather than corporate.

Use this signatureMinimal template

Teams, support and HR

Signatures that sit under many short, practical emails every day.

Marketing manager with social icons

For a consumer brand the social profiles are part of the job, so three color icons are justified here. The accent matches the brand color.

Use this signatureModern template

Customer support lead

Support signatures should send people to self-service first: the help center is the website link, and the phone line is there for what the docs can't solve.

Use this signatureMinimal template

HR business partner

HR emails often deliver sensitive news, so the signature stays small and plain. Pronouns are a simple signal that the team takes inclusion seriously.

Use this signatureCompact template

Nonprofit program director

Centered layouts suit organisations whose logo is part of the message. Facebook and Instagram are where volunteers find events, so they get icons.

Use this signatureCentered template

Legal details and other languages

Some countries require company details on business email. These samples show what that looks like without turning the signature into a wall of text.

UK limited company (legal footer)

UK companies must show their registered name, number, place of registration and registered office on business email. The corporate template puts them in small print below the contact band.

Use this signatureCorporate template

German GmbH (Pflichtangaben)

German labels and the mandatory details for a GmbH under §35a GmbHG: legal form, seat, register court and number, and every managing director.

Use this signatureClassic template

French SAS (mentions légales)

French labels, and the details the Code de commerce asks of an SAS: legal form, share capital, registered office, RCS city and SIREN.

Use this signatureCorporate template

Arabic, right to left

The whole table is set to right-to-left with right alignment, the divider moves to the right side, and the email address and phone number stay left-to-right so they read correctly.

Use this signatureClassic template

Practical variants

Two versions most people should have alongside their main signature.

Short signature for replies

Use a second, shorter signature for replies and forwards: in a long thread nobody needs your logo ten times. Gmail and Outlook both let you pick a different default for replies.

Use this signatureCompact template

Dark-mode friendly

Mid-tone text survives the color inversion that dark-mode mail apps apply, and the dark logo gets a light pad so it doesn't vanish on a black background.

Use this signatureCorporate template

Examples by profession

Some jobs come with their own expectations, and sometimes rules. Each of these pages has several variants and notes on what to include.

Student looking for an internship

Major, class year, and the internship you're after. See all 5 students examples.

Use this signatureClassic template

Elementary school teacher

Grade, room and the school line parents should call. See all 4 teachers examples.

Use this signatureClassic template

Agent with headshot and license number

Headshot, mobile first, license number easy to find. See all 4 realtors examples.

Use this signatureClassic template

Physician at a clinic

Appointment line and a clear note about urgent questions. See all 4 doctors examples.

Use this signatureCorporate template

Partner at a law firm

Practice group, direct line and a confidentiality notice. See all 4 attorneys examples.

Use this signatureCorporate template

CEO of a mid-size firm, bold

Short and certain: title, company, one office number. See all 5 ceos examples.

Use this signatureBold template

Charge nurse, hospital unit

Credentials in ANCC order and the unit's phone line. See all 4 nurses examples.

Use this signatureMinimal template

Commercial and product photographer

Logo or headshot, booking link, where your work lives. See all 4 photographers examples.

Use this signatureModern template

Marriage and family therapist, private practice

Calm layout and a clear note that email isn't for emergencies. See all 4 therapists examples.

Use this signatureClassic template

Social media manager

Brand color, the right number of icons, no banner clutter. See all 4 marketers examples.

Use this signatureModern template

How to use an example

  1. Click Use this signature under the example you like. The generator opens with that layout, color and sample details.
  2. Replace every detail with your own. To use a photo or logo, paste a public https:// link to your image (see image sizes).
  3. Click Copy signature and paste it into your mail app's signature settings: Gmail, Outlook, Apple Mail or iPhone.

Want to compare layouts rather than people? The template gallery shows every layout side by side, and the professional email signature guide explains what to include and what to leave out.

Ready? The free Fairsig generator builds a signature that works in Gmail, Outlook and Apple Mail, in your browser, with no sign-up. Create your signature →