Skip to content
Fairsig

Gmail signature templates

7 free templates (and 6 Pro) that paste cleanly into Gmail. Pick one, fill in your details in the browser, then copy it into Gmail settings. Every preview below is the exact HTML that gets copied.

Classic

Best for: Most people. Photo or logo on the side, labelled contact lines that are easy to scan.

Use Classic in Gmail

Modern

Best for: Short signatures with a photo: everything fits in three lines under a thin accent bar.

Use Modern in Gmail

Compact

Best for: Replies, internal mail and anyone who wants the lightest possible signature.

Use Compact in Gmail

Minimal

Best for: Text-first people: engineers, writers, founders. Calm, no images.

Use Minimal in Gmail

Bold

Best for: Consultants and agencies who want the name to lead, with a logo to the side.

Use Bold in Gmail

Centered

Best for: Organisations where the logo is the message; looks good on phones.

Use Centered in Gmail

Corporate

Best for: Company-wide roll-outs, long addresses and legal company details.

Use Corporate in Gmail

ExecutivePro

Best for: Senior roles and advisers: a formal, quiet layout with contacts in a neat labelled table.

Use Executive in Gmail

BannerPro

Best for: Brands with a strong colour: the name sits in a band of your accent colour.

Use Banner in Gmail

CardPro

Best for: Freelancers and sales people who want a business-card look with social links set apart.

Use Card in Gmail

SplitPro

Best for: Long contact lists: identity on one side, every way to reach you on the other.

Use Split in Gmail

MonogramPro

Best for: People without a headshot who still want a visual mark: your initials in your colour.

Use Monogram in Gmail

ShowcasePro

Best for: Businesses that promote something: ringed photo, icon contacts, a button, partner badges and a banner.

Use Showcase in Gmail

How to add a template to Gmail

  1. In the Fairsig generator, click Copy signature.
  2. Open Gmail on a computer. At the top right, click Settings (the gear icon), then See all settings.
  3. On the General tab, scroll down to the Signature section.
  4. Add a new signature, give it a name (for example “Work”), click in the signature box and paste with Ctrl+V (Cmd+V on a Mac).
  5. Below the box, choose this signature as the default for new emails and for replies and forwards.
  6. Scroll to the bottom of the page and click Save Changes.

Don’t paste as plain text (Ctrl+Shift+V): it drops the layout and the links. The Gmail signature guide has illustrations, the mobile app settings and fixes for images that don’t show.

Why these templates work in Gmail

  • Small HTML. Gmail rejects signatures over 10,000 characters. The examples on this site produce roughly 900 to 2,600.
  • Linked images. Photos, logos and icons are PNG or JPG files at public https addresses with a set width, never embedded, so Gmail keeps them (see sizes).
  • Inline styles and tables. Signature editors often strip style blocks; inline styles stay on each element and survive the paste.
  • Web-safe fonts. Gmail shows a fallback for fonts the reader doesn’t have; the generator only offers fonts installed nearly everywhere.

Which template for Gmail?

  • Photo and a few contact lines: Modern or Classic.
  • Text only, very light: Minimal or Compact.
  • Company logo: Bold, Centered or Corporate.
  • Several signatures (for example one for new emails and a short one for replies): Gmail lets you save several and choose defaults for each.

Using Outlook too? See the Outlook signature templates. For a whole team, read business email signatures.

Ready? The free Fairsig generator builds a signature that works in Gmail, Outlook and Apple Mail, in your browser, with no sign-up. Make your Gmail signature →

Questions

Are these Gmail signature templates free?

Yes. 7 templates are free for personal and business use, with a small “Made with Fairsig” link. 6 more are marked Pro ($9 once): anyone can preview them, and Pro unlocks copying them without the link.

Why does Gmail say my signature is too long?

Gmail limits signatures to 10,000 characters of HTML. The templates here produce a fraction of that; the counter under the generator's preview counts the same HTML and warns you from 9,000. Long disclaimers and embedded images are the usual cause.

Why don't the images show in my Gmail signature?

The image must be at a public https address. Images behind a login (a private Google Drive file, for example) show as broken for everyone else, and Gmail doesn't display SVG. Fairsig links PNG and JPG images by URL with a set width.

Can I use the template in the Gmail app?

According to Google, if you don't create a mobile signature, the Gmail app uses the signature you set on your computer. So the simplest way to get the template on your phone is to set it in Gmail on a computer and leave the mobile signature empty. The Gmail guide has the details.

Can I paste HTML code into Gmail?

No. Gmail's signature box takes formatted content, not code. Click Copy signature in the generator and paste it into the box. Copy HTML and Download .html are there for tools that need the raw code.